MINUTES OF HSA MEETING WEDNESDAY 30TH SEPTEMBER 2009
PRESENT: Claire Coombes, Maria Plumb, Lis Thomson, Michelle Lewis, Emily Bartley-Jones, Mrs Goodwin,
Louise Gray, Paula Marshall, Vicki Hobson, Mr Williams, Elaine Ison
APOLOGIES Gary Thomas, Catrin Williams, Donna Cartwright, Tracey Gallagher-Keenan, Debbie Milne, Becky Lickley, Katy Adamson, Tina Williams, Paul McEvoy, Amanda Coulson
A warm welcome was extended to everyone, it was nice to see some new faces attending.
Elaine Ison acted as chair in the absence of Becky Lickley who was unable to attend.
CHAIRMANS REPORT - an appraisal of the year was given, and thanks offered to everyone who has helped out the entirely new committee – a full copy is available on the school website or from Elaine.
TREASURERS REPORT – Lis give an appraisal of the fundraising events we’ve held this year together with a breakdown of what was raised at each event – again a fully copy is available from the school website or from Lis.
I can advise that we raised a staggering £12980.25. Please can everyone approach their employers to see if they offer a “matched funding” whereby the company matches the amount we’ve raised on a particular event which their employee has been involved in.
ELECTION/RE-ELECTION OF COMMITTEE MEMBERS – no nominations were received by the school – the posts were then discussed at the meeting, and the following proposed and seconded.
Chairperson Paula Marshall Secretary Elaine Ison
Vice Chair Vicky Hobson Publicity Debbie Milne & Maria Plumb
Treasurer Lis Thomson
ITEMS FOR DISCUSSION AT THIS MEETING
NEXT HSA NEWSLETTER – the content was discussed and Lis distributed a draft copy for everyone to see – this will be coming out shortly. It was suggested that school send out another questionnaire for parents to complete to see if they are able to offer their help in any way such as reading with children in school, or if they have any trade/skill which they could share with school/HSA.
SCHOOL CALENDER’S – the idea of doing a school calendar was discussed and agreed – each class will be given a particular month and every child in that class will contribute. All school dates, HSA events etc will also be included on the calendar – these will be out for sale after half term at a cost of £5 per calendar – please look out for a leaflet in the school bags which goes into more detail what we are aiming for. Advertising space at the bottom of each will also be sold to businesses at a cost of £30 which will hopefully cover a large part of the printing of the calendars. If anyone would like to purchase an advertising slot – please contact Lis Thomson.
NATIONAL BOOK WEEK – This is being organised by school
BARN DANCE/CEILIDH – 16th October 2009. – help wanted please on bar, food, admission and raffle, and to decorate room please. A discussion took place on the whether the event should be adult or family based – in view of the sale of alcohol – and feedback from those present and questionnaires returned it was decided that the event will be adults only as we haven’t done that many adult only events in the past. – Please look out for full details on the notice boards and in workbags – and of course the school website HSA section. Any offers of help no matter how little will be greatly appreciated. We have a live band performing for us with a caller – it will be a night full of fun – please come and support us. Tickets will be on sale in the yard and from the office at a cost of just £7 per ticket. A licensed bar and hot dogs and vegetarian alternative will be available for purchase on the night.
HSA FUNDRAISING – idea’s were discussed on what we would like to purchase from 2008/2009 funds
It was agreed that £5000 will be given to the school for purchase of the new maths scheme books. It was also suggested that £100 be given to each class for the children to decide with their teacher what they can spend their own allocated money on. The school will currently be undergoing some building work to extend it and the music room is possibly being moved to allow extra room for computers to be obtained to have a specific IT suite.
HSA BANNERS – we will be looking to purchase portable banners which can be used at all events to promote HSA and to also let parents who to approach for offers of help or just a chat about events and fundraising. Lis is looking into this.
Early year’s parent’s Coffee morning is being held next Tuesday– Lis, Emily and Michelle offered to do refreshments and to talk to parents about HSA.
Christmas Video – will be done again this year – HSA will be providing refreshments
QUESTIONNAIRES FROM PARENTS – 270 questionnaires were issued by the HSA to try and obtain views from parents who are not able to attend HSA meetings and to give them a say on what fundraising events they would like us to hold and how they would like the money to be spent. Sadly only 5 were returned!
However, the draw did take place for the meal offer from The Golden Lion Gresford and I am pleased to announce that Mrs B Makwana was the lucky winner – well done and thank you to all of those people to returned their forms.
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Proposed events were discussed and dates agreed for the remainder of the year.
BAGS TO SCHOOL COLLECTION – Friday 23rd October
FAMILY BEETLE DRIVE – Thursday 12th November - a fun family night suitable especially for the children – see the posters in the notice board and school bags for further details on what the Beetle Drive entails. We’ve held one in the past and the children really enjoyed it.
CHRISTMAS FAYRE – Thursday 3rd December – as always donations, or offers of help on stall or setting up would be much appreciated.
VALENTINE DISCO – Thursday 12th February
GUIDEDOG AWARENESS FUNDRAISING DAY – FEBRUARY – school doing project as well this will be held in conjunction
EASTER BINGO – Thursday 25th March
ART/CARD PROJECT FOR SCHOOL - facility for children to make their own card for use for Thank You’s, Birthdays etc., - every child will be given the opportunity to design their own card – they will then be personalised to that individual child and sold in packs of 5 – further details to follow.
LADIES PAMPER EVENING - March – Paula and Elaine in discussion with local hotel and spa
SPRING BEDDING PLANTS - Northop Nurseries will be contacted again to provide discounted plants for us to sell
BAGS TO SCHOOL 2010 - Paula to investigate other sources
FAMILY WALKING TREASURE HUNT – A Sunday afternoon in MAY/JUNE – non profit making event followed by “bring a picnic” hosted by HSA as a social event. Mr Williams to approach Mike Jones who did the last one, for help.
GOLF TOURNAMENT - End May – Mr Williams in discussion with Clays Golf Club, and asked for any parents who are willing to help organise this event to get in touch with him.
SUMMER FAYRE – Friday 11th June
LIVERPOOL PLAYERS VISITING SCHOOL – to be advised
10 PIN BOWLING FAMILY EVENT – offer by 10 Pin in Wrexham – is being looked into further details to follow
NEXT HSA MEETING – MONDAY 19TH OCTOBER – 7pm
– as always everyone is welcome to attend, we really do want your input – if you can’t make it – please email Elaine - isonfamily@btinternet.com at any time with your comments, or look on the HSA section of the school website – www.allsaintsgresford.co.uk/HSA.
